Room Cancellation Insurance - PW

Policy Wording

Please see the Policy Summary.
Please see the Key Facts.

To download a copy of the Policy Wording please click here.

Important contact details

General enquiries

E-mail: Travelodge_Insurance@intasure.com

Claims - Travelodge Claims

Travelodge Claims, Intasure,
9th Floor AMP House, Dingwall Road, Croydon, CRO 2LX.
E-mail: Travelodge_Insurance@intasure.com
Help-Line no. 0330 134 0175. Intasure are open Monday to Friday between 9am and 5pm

General information about this insurance

Insurance providers

This insurance is underwritten by Atlas Insurance PCC Limited Travelodge Cell (the Insurer).  Atlas Insurance PCC Limited is a cell company authorised under the Insurance Business Act, 1998 to carry on general insurance business and is regulated by the Malta Financial Services Authority.  The non-cellular assets of the company may be used to meet losses incurred by the cells in excess of their assets. It is registered in Malta with company registration No C5601. This information can be checked by visiting the MFSA website (www.mfsa.com.mt). 

This insurance is arranged with the Insurer by Travelodge Hotels Limited, an Appointed Representative of Arthur J Gallagher Insurance Brokers Limited (http://www.ajginternational.com).

Claims are managed for the Insurer by Intasure, AMP House, Dingwall Road, Croydon, CR0 2LX, a trading name of Arthur J. Gallagher Insurance Brokers Limited. 

Arthur J Gallagher Insurance Brokers Limited trading as Intasure is authorised and regulated by the Financial Conduct Authority (FRN 311786).  This information can be checked by visiting the FCA website (www.fca.gov.uk).  The registered office of both Arthur J Gallagher Insurance Brokers Limited, trading as Intasure (Registration Number SC108909, Scotland) is at Spectrum Building, 7th Floor, 55 Blythswood Street, Glasgow, G2 7AT.

Your Room Cancellation Insurance

This policy wording along with Your Confirmation Email/Certificate forms the basis of Your contract of insurance. Together, these documents explain what You are covered for. The policy wording contains conditions and exclusions which You should be aware of. You must keep to all the terms and conditions of the insurance.

Please read this policy wording to make sure that the cover meets Your needs and please check the details outlined within Your Confirmation Email to make sure that the information shown is correct.

Please note that the cover provided within this wording starts at the time You book the room through Travelodge and pay the insurance premium. Your Trip duration cannot exceed 31 days.

Law

Other than in respect of the cell limitation clause in the policy wording, this insurance will be governed by English Law, and You and We agree to submit to the exclusive jurisdiction of the courts of England and Wales, unless You reside in Scotland, Northern Ireland or the Isle of Man, in which case the law applicable to that jurisdiction will apply and its courts will have exclusive jurisdiction.

Your right to cancel the policy

If this cover is not suitable for You and You want to cancel Your policy, You should access Your booking through the website www.travelodge.co.uk, log on to "My Travelodge" and view Your pending bookings then follow the links to cancel the Room Cancellation Insurance within 14 days of buying Your policy or the date You receive Your policy documents. We will refund the premium You have paid within 30 days of the date You amend Your booking to cancel the policy provided You have not used Your hotel reservation or made a claim before You asked to cancel the policy within the 14-day period.

After the cooling off period, Room Cancellation cannot be cancelled independently from the room booking. However, cover will be cancelled automatically for a flexible room booking if the room booking is cancelled – a refund of the insurance policy premium will be given. Cancellation of a Supersaver or Saver room booking after the Cooling Off Period will not result in cancellation of the Room cancellation insurance and no refund of the Insurance Cost will be given.

Financial Services Compensation Scheme (FSCS)

Atlas Insurance PCC Limited is covered under the Financial Services Compensation Scheme (FSCS). You may be entitled to compensation from the scheme if We cannot meet Our financial obligations. Further information can be obtained upon request, by visiting the FSCS's website at www.fscs.org.uk or by writing to the following address:

Financial Services Compensation Scheme, 10th Floor -Beaufort House, 15 St. Botolph Street, London EC3A 7QU.

If you have any questions

If You have any questions about the cover provided under this policy or You would like more information, please refer to the website www.travelodge.co.uk or telephone Our Help-Line on 0330 134 0175.

Important claims information

If you need to make a claim you should obtain a claim form and guidance notes about the procedure from the website www.travelodge.co.uk 
You must register a claim by sending a completed claim form and supporting documentation to:

Travelodge Claims, Intasure, AMP House, Dingwall Road, Croydon, CR0 2LX
Help-Line: 0330 134 0175
E-mail: Travelodge_Insurance@intasure.com

Intasure Services Limited are open Monday to Friday 9am to 5pm.
Please note: All claims must be notified as soon as it is reasonably practical after the event which causes the claim. If Our position is prejudiced by the late notification of a claim then this may affect Our acceptance of a claim.
To help Us prevent fraudulent claims, We store Your personal details on computer and We may transfer them to a centralised system. We keep this information in line with the conditions of the Data Protection Act.

Fraud

This contract of insurance is based on mutual trust. We provide cover and We assume that any claims You make are genuine. Our experience in handling claims enables Us to detect many of those which are fraudulent and this includes those which are exaggerated. We investigate every claim and if We believe that a fraudulent claim is being made We will inform the police. This may result in criminal prosecution.

Customer service

Every effort is made to ensure You receive a high standard of service. If You are not satisfied with the service You have received, please contact:

In relation to the manner in which this policy was sold to you:

The Travelodge Insurance Customer Services Manager
Travelodge Hotels Limited, Sleepy Hollow, Thame, Oxfordshire OX9 3AT
E-mail: customer.insurance@travelodge.co.uk

To help Us deal with Your comments quickly, please quote Your Confirmation Email number and the policyholder/insured person's name.

We will do Our best to resolve any difficulty directly with You, but if We are unable to do this to Your satisfaction You may be entitled to refer any dispute to the Financial Ombudsman Service who will review Your case. The address is:

The Financial Ombudsman Service
South Quay Plaza
183 Marsh Wall
London E14 9SR

In relation to claims or the Terms and Conditions of this Policy:

For Claims:

The Managing Director, Intasure, AMP House, Dingwall Road, Croydon, CR0 2LX

By Email:  Travelodge_Insurance@intasure.com 

Should you remain dissatisfied or if your complaint relates to the Terms and Conditions of this Policy, you should refer the matter to:

The Customer Care Manager Atlas Insurance PCC Limited, Travelodge Cell, 48-50 Ta’ Xbiex Seafront, Ta’ Xbiex, XBX 1021, Malta

E-mail:  travelodge@atlas.com.mt

To help Us deal with Your comments quickly, please quote Your Confirmation Email number and the policyholder/insured person's name.

We will do Our best to resolve any difficulty directly with You, but if We are unable to do this to Your satisfaction You are entitled to refer any dispute to the Office of the Arbiter for Financial Services who will review Your case. The address is:

Office of the Arbiter for Financial Services
1st Floor, St Calcedonius Square,
Floriana FRN 1530, Malta, 

Telephone: +356 21249245 (overseas call charges apply)

Website: www.financialarbiter.org.mt

Email: complaint.info@financialarbiter.org.mt

The Office of the Arbiter will expect you to have a final reply from Us in writing before they accept your case, so please do have this from Us before you approach them.

Issues related to online purchases:

The European Commission has an online dispute resolution service for consumers who have a complaint about a product or service bought online. If you choose to submit your complaint this way, it will be forwarded to an Alternative Dispute Resolution (ADR) entity which will handle the case entirely online and will reach an outcome in 90 days. Click the following link (https://webgate.ec.europa.eu/odr/main/index.cfm?event=main.home.show&lng=EN) to access the Online Dispute Resolution Service. Please quote our email address customer.insurance@travelodge.co.uk.  Please be aware that the ADR entity will only be able to consider your complaint after we have had the opportunity to consider and resolve this.

If you take any of the actions above it will not affect your right to take legal action. 

General definitions

Wherever the following words or phrases appear in the policy wordings they will always have the meanings shown under them.

Business Associate

Any person who works at Your place of business and who, if You were both away from work at the same time, would prevent the business from running properly.

Confirmation Email/Certificate

The document showing the names and other details of all the people insured under this policy and any special conditions that apply.

Home

Your usual place of residence within the United Kingdom.

Partner

A person who You live with who is either Your husband or wife, common law husband or common law wife, civil partner, fiancé or fiancée, boyfriend or girlfriend.

Period of Insurance

The period starting from the Effective Date and terminating on the Expiry Date stated in Your Certificate.

Pre-existing Medical Condition

1.any medical condition for which You have received a terminal prognosis;

2.any medical condition for which You are on a waiting list for or have knowledge of the need for surgery, in patient treatment or investigation at a hospital, clinic or nursing home;

3.any respiratory condition (relating to the lungs or breathing), heart condition, stroke, cancer or anxiety state and/or depression,  You have, or have had, for which You are taking prescribed medication or are waiting to receive, or have received treatment (including surgery, tests or investigations) within the last 5 years;

4.any other medical condition You have, or have had, for which You are taking prescribed medication or are waiting to receive, or have received treatment (including surgery, tests or investigations) within the last 12 months.

Relative

Your Partner and You or Your Partners parent, brother, sister, son, daughter, (including adopted or fostered children), grandparent, grandchild, step-parent, stepchild, stepbrother, stepsister or next of kin.

Trip

A trip within the United Kingdom which starts and ends in the United Kingdom and that does not exceed 31 days and takes place within the Period of Insurance.

We, us, our

Atlas Insurance PCC Limited in respect of its Travelodge Cell (the Insurer)

You, your

Each insured person named on the Confirmation Email/Certificate. Each person must have lived in the United Kingdom for at least six of the last 12 months and have paid the appropriate premium.

General conditions

The following conditions apply to all sections of this insurance.

1. You must take all reasonable steps to avoid or reduce any loss which may mean that You have to make a claim under this insurance. 

2. You must give Us all the documents We need to deal with any claim. You will be responsible for the costs involved in doing this. For example, in the event of a cancellation claim You will need to supply proof that You were unable to travel, such as a medical Certificate completed by Your doctor. We will however pay up to £25 for the valid completion of medical certificate by Your doctor, subject to the provision of a receipt.

3. If You try to make a fraudulent claim or if any fraudulent means or devices are used when trying to make a claim, this policy may become void and the premium You have paid may be forfeited. Any benefits already paid to You must be repaid in full. 

4. You must pay Us back any amounts that We have paid to You which are not covered by this insurance. 

General exclusions

General exclusions apply to all sections of this policy. 

We will not cover the following: 

1. Any claim relating to:

a. Any Pre-existing Medical Condition or

b. Any other circumstances, incident or other illness which You were aware of at the time You took out this insurance and which could reasonably be expected to lead to a claim. 

2. Any claim if You already have a more specific insurance covering this.

3. Any consequential losses (losses which are not listed under the heading 'What You are covered for' in sections A to C). 

4. Any claim arising from You being involved in any deliberate, malicious, reckless, illegal or criminal act.

5. Any claim arising from Your suicide or attempted suicide or You injuring yourself deliberately or putting yourself in danger (unless You are trying to save a human life). 

6. Any claim arising directly or indirectly from using alcohol or drugs (unless the drugs have been prescribed by a doctor) or Your suffering from any sexually transmitted disease or condition.

Sections of cover

Section A - Room cancellation

What you are covered for

We will pay up to £500 per room for the room only expenses and pre-paid breakfast, dinner, pet charges, early check in and late check out  costs which You have paid to Travelodge and which You cannot get back. We will provide this cover if the cancellation of Your trip is necessary and unavoidable as a result of one of the following occurring during the Period of Insurance.

1. You dying, becoming seriously ill or being injured. 

2. The death, serious illness or injury of a Relative, Business Associate or a person who You have booked to travel with. 

3. You being made redundant, as long as You are entitled to payment under the current redundancy payments law and that, at the time of booking Your trip, You had no reason to believe that You would be made redundant. 

4. You or a person who You have booked to travel with being called for jury service (and Your request to postpone Your service has been rejected) or attending court as a witness (but not as an expert witness). 

5. If the police or relevant authority need You to stay at Home after a fire, storm, flood, burglary or vandalism to Your Home or place of business within seven days before You planned to leave on Your trip. 

6. If You are a member of the armed forces or police, fire, nursing or ambulance services which results in You being prevented from travelling due to an unforeseen emergency or if You are posted overseas unexpectedly. 

7. The vehicle in which You were planning to travel is involved in an accident within seven days before You planned to leave on Your trip which makes the vehicle unusable. 

8. The vehicle in which You are travelling when You have started the journey to reach the Travelodge is directly involved in an accident or suffers a mechanical breakdown (this would not include Your vehicle running out of fuel, oil or water) and as a result of this You are unable to reach Your intended destination. 

9. If You are prevented from travelling to Your intended destination by government restriction following an epidemic. 

What you are not covered for:

1. You not wanting to travel. 

2. Costs which have been paid for on behalf of a person who has not taken out insurance cover with Travelodge. 

Section B - Abandoning your trip

What you are covered for

We will pay up to £500 per room for the room only expenses and pre-paid breakfast, dinner, early check in and late check out costs which You have paid to Travelodge and which You cannot get back if it is necessary and unavoidable for You to cancel Your trip if Your departure during the Period of Insurance by public transport by aircraft, sea vessel, coach or train is delayed for more than six hours due to poor weather conditions, a strike, industrial action or mechanical breakdown.

What you are not covered for

1. Any claims where You have not checked in for Your trip at the departure point at or before the recommended time. 

2. Any claims where You have not obtained written confirmation from the appropriate transport company or authority stating the reason for the delay and how long the delay lasted, or

3. You are travelling by private car except in the event of breakdown as described in Section C – Breakdown..

Section C - Breakdown

What you are covered for

We will pay a benefit of £75 if You cannot reach the Travelodge You have booked to stay in because the vehicle in which You are travelling during the trip is directly involved in an accident or suffers a mechanical breakdown (this would not include Your vehicle running out of fuel, oil or water) during the Period of Insurance.

What you are not covered for

1. Any claims where You have not allowed enough time to reach the Travelodge at or before the recommended time. 

2. Any claims if You are unable to provide evidence that any recovery or repair to Your vehicle was made by a recognised breakdown organisation or an established VAT registered garage. 

3. Any claims if You are already a member of a breakdown organisation. 

Claims evidence required for all sections

• Confirmation Email/Certificate

• Travelodge booking invoice showing the room charges paid 

Additional Claims evidence required for all section A

• A death certificate 

• A medical certificate which We will supply for the appropriate doctor to complete 

• An official letter confirming: redundancy, emergency posting overseas, the need for You to remain at Home, breakdown/accident of Your vehicle en route to the Travelodge 

• Summons for jury service 

Additional Claims evidence required for section B

• An official letter confirming the cause and length of the delay 

• Official confirmation from Travelodge that Your pre paid room costs cannot be refunded 

Additional Claims evidence required for section C

• An official letter from a recognised breakdown organisation/established VAT registered garage confirming the incident 

Please note: This is not a full list and We may require other evidence to support Your claim. 

Atlas Insurance PCC Limited is a cell company (Company Registration No: C5601) authorised by the Malta Financial Services Authority to carry on general insurance business. The non-cellular assets of the company may be used to meet losses incurred by the cells in excess of their assets.

Cell Limitation Clause

Atlas Insurance PCC Limited is established as a protected cell company in terms of the Companies Act (Cell Companies Carrying on Business of Insurance) Regulations(S.L. 386.10 of the Laws of Malta), " the PCC Regulations",  and may create one or more cells for the purposes of segregating and protecting cellular assets. 

For the purposes of this Room Cancellation Insurance cover, Atlas is transacting in respect of its Travelodge Cell, a cell created in terms of the PCC Regulations for the purposes of segregating and protecting cellular assets. The assets of the Travelodge Cell are thus protected from the liabilities of the other cells and from those of Atlas' core. The non-cellular assets of the company may be used to meet losses incurred by the cells in excess of their assets. 

You agree:

• that You are entitled only to make a claim under this Room Cancellation Insurance Cover; and

• that Your rights, entitlements and any claims made from time to time under this Room Cancellation Insurance Cover  shall be primarily settled out of the assets of the Travelodge Cell available for settlement of claims at the moment when your claim is notified to Us; and

• that only in the event that Travelodge Cell’s assets are exhausted may Atlas' non-cellular assets be secondarily used to meet losses incurred by Travelodge Cell; and

• that no recourse may be made against the assets of any other protected cell of Atlas.

By entering into this Room Cancellation Insurance Cover, You acknowledge and agree that this Room Cancellation Insurance Cover is being entered into with Travelodge Cell and that You are aware of the provisions of the PCC Regulations, which apply to Atlas and Travelodge Cell.

You further accept and agree that this clause of the Room Cancellation Insurance Cover is to be governed and construed in accordance with Maltese law.

Data Protection

Atlas Insurance PCC Limited or their agents and managers may hold information given by you on computer and may use that information to verify your claims/insurance history and may pass it on to other insurers for the purposes of underwriting and of claims in order to prevent fraudulent claims.